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To ask the honourable Member for Roxburgh and Berwickshire, representing the House of Commons Commission, what measures are being taken to ensure that photocopying facilities on the parliamentary estate are not used by members or staff for either personal or party campaigning use.

Asked by

Norman Baker (Liberal Democrat)

Answering body

House of Commons Commission

Type

Written questions

Status

Answered

Date

15 December 2004

Reference

204920; 428 c1142W

House

House of Commons

Office of the Deputy Prime Minister

To ask the Deputy Prime Minister, what guidance his Department has issued to local authorities about the reproduction of local authority-owned copyrighted material by political parties; and if he will make a statement.

Asked by

Michael Fabricant (Conservative)

Answering body

Office of the Deputy Prime Minister

Type

Written questions

Status

Answered

Date

16 November 2004

Reference

426 c1343W;426 c1347W; 198022

House

House of Commons

Brabazon of Tara, Lord

What plans there are for the conservation and public display of original records and constitutional documents in the House of Lords; which documents will in future be displayed in their original form; and which as facsimiles. [HL 1391].

Asked by

Earl of Sandwich (Crossbench)

Type

Written questions

Status

Answered

Date

26 February 2004

Reference

HL 1391; 658 c70WA

House

House of Lords

Home Office

To ask the Secretary of State for the Home Department, who will have responsibility for the retention and disposal of passports required to be photocopied by UK carriers abroad; and what assessment he has made of the implications for such a requirement of the Data Protection Act 1998 and EU...

Asked by

Baroness McIntosh of Pickering (Conservative)

Answering body

Home Office

Type

Written questions

Status

Answered

Tabled on

13 January 2004

For answer on

2 February 2004

Answered on

2 February 2004

Miss McIntosh: To ask the Secretary of State for the Home Department (1) who will have responsibility for the retention and disposal of passports required to be photocopied by UK carriers abroad; and what assessment he has made of the implications for such a requirement of the Data Protection Act 1998 and EU Directives on data protection; [148390] (2) if his Department will resist a requirement on UK-registered airlines operating flights to the UK to photocopy passengers' passports; [148391] (3) if he will list the overseas airports his Department intends to designate as departure points requiring carriers to photocopy passports for passengers travelling to the UK; [148392] (4) how his Department will consult airline carriers before requiring them to photocopy passports at a foreign airport; [148393] (5) what plans his Department has to obtain approval and clearance from the relevant foreign government or authority before requiring airlines to photocopy passports for passengers travelling to the UK at airports located in that country; [148394] (6) what estimate he has made of the (a) cost to the airlines of photocopying passports in terms of equipment and staff and (b) length of time required to photocopy passports; [148395] (7) if he will set out the procedures that will apply in the event that passengers refuse to allow their documents to be copied. [148396] Beverley Hughes: The new clause brought forward by way of Government amendment to the Asylum and Immigration (Treatment of Claimants Etc) Bill will allow an Immigration Officer to require a carrier (UK or overseas based) to provide either a full or partial copy of any document relating to a passenger and containing information about that passenger. A carrier would only have to provide copies of documents on written request. This will help deal with the significant number of asylum seekers who deliberately destroy their travel documents. Consultation with carriers began on 27 October 2003 and continues through correspondence and meetings. The Home Office has received a range of cost estimates from a number of carriers. There are currently joint discussions over the practical details of a trial to provide a more precise estimate of the costs involved and to test the process. This power will not be implemented unless the trial has demonstrated that this is practical and cost- effective. This power would not be applied universally but would be deployed on selected routes as and when there was a problem with undocumented arrivals. The power will be capable of being invoked in respect of any ship or aircraft which has arrived/is expected to arrive in the UK or which has departed/is expected to depart from the UK, regardless of which port that ship or aircraft arrived/will arrive at or will depart/has departed from. It is, therefore, not necessary to designate or list departure points for the purposes of the use of the power. The proposal is for the criminal offence in section 27(b) (iv) of the Immigration Act 1971 to apply in respect of the new power. The offence in section 27(b) (iv) of the Immigration Act 1971 is not committed if the carrier has a "reasonable excuse" for failing to comply with the request. This means that it would be a criminal offence, punishable on summary conviction with a fine of not more than level five on the standard scale or with a maximum of six months imprisonment, or with both, for a carrier to fail to comply with a request to copy documents, without reasonable excuse. It is anticipated that a carrier would decline to carry any passenger who refused to allow their document to be carried. The Home Office will be responsible for the retention and disposal of any copies. All data processed would be done so in compliance with the terms of the Data Protection Act 1998. The Act imposes a number of obligations on a data controller, one of which pertains to the retention and disposal of data. Personal data processed for any purpose or purposes will not be kept for longer than is necessary for that purpose or those purposes. Foreign governments will be approached only when a need for the power at a specific location has been identified.

Legislation

Asylum and Immigration (Treatment of Claimants etc) Bill 2003/04

Date

2 February 2004

Reference

417 c707-8W; 148390;148391;148392;148393;148394;148395;148396

House

House of Commons

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